Bylaws of the Ranches Neighborhood Association
 | BYLAWS OF THE RANCHES NEIGHBORHOOD ASSOCIATION |
ARTICLE I - NAME:
The official name of this organization shall be The Ranches Neighborhood Association (NA).
ARTICLE II - BOUNDARIES:
The boundaries of the Association are:
North: Fontana Road South: Westport Parkway
East: Canyon Ranch Road West: Ponderosa Ranch Road
The street boundaries are defined as those lots located on both sides of the streets names above.
ARTICLE III - OFFICE:
The Association’s principal office and address shall be the Fort Worth Police storefront located at 2421 Westport Parkway, Suite 900, Ft. Worth TX 76177. Only the officers of the Ranches Neighborhood Association will be permitted to pick up the mail from said location.
The Executive Board may designate another location at its discretion based on a majority vote of the Executive Board. The Executive Board is defined in Article VIII.
ARTICLE IV - PURPOSE:
The purpose of The Ranches Neighborhood Association is to provide an organized framework to promote, preserve, and enhance the quality of life and values in The Ranches neighborhood by:
-Encouraging a sense of community and pride among Association members.
-Establishing a communication link with the City Council, Code Enforcement, and Neighborhood Police Officers.*
* The RNA abides by all federal, state and local laws and has no power to add or detract from said laws.
ARTICLE V - MEMBERSHIP:
A member of The Ranches Neighborhood Association shall be:
- Legal occupant of the household
- Show legal proof of residence including;
o Drivers license/Texas ID
o Utility Bill
- One vote per household
- Current with dues (herein defined as in good standing)
ARTICLE VI - DUES:
The annual dues for the Association memberships will be set as follows:
$25.00 annually per household due at January meeting. Monies are non-refundable if member leaves association. Residents may join at any time during the year and voting privileges are granted immediately.
ARTICLE VII - MEETINGS:
Regular Meetings: membership meetings will be held on the second Thursday of each quarter. Meetings may be held more often as determined by the Executive Board.
Special Meetings: Special meetings may be called by the President of the Association, by a majority of the Officers elected to conduct the business of the Association, or by a petition containing signatures of at least 25% of the voting members of the Association.
Notice of Meetings: Reasonable notice of meetings with clearly stated meeting times and locations shall be provided to households. For purposes of this section, “reasonable notice” shall be 7 days or more, and may be by visible yard signs, flyers, association mailings or newsletters. “Reasonable notice” may also include the establishment of a regularly scheduled meeting.
Quorum: The members present at a meeting shall constitute a quorum.
Open Meetings: All meetings are open to all residents and members.
Absentee Voting: Any active member may submit an absentee vote to a Board Member before the meeting.
ARTICLE VIII - EXECUTIVE BOARD:
The elected offices shall constitute the Executive Board of the Association. The Executive Board shall supervise the affairs of the Association in accordance with its stated purpose and policies; set the agendas for the regular meetings; transact any business between meetings of the Association and report thereon at the next meeting; and make recommendations to the general membership on matters before the Association. The Executive Board shall meet as required, usually on a monthly basis. These meetings shall be open to any members of the Association.
Officers: The officers of The Ranches Neighborhood Association shall be the President, Vice President, Secretary, Treasurer and three (3) directors at large.
Eligibility: Any member in good standing of The Ranches Neighborhood Association is eligible for election to office.
Elections: Officers shall be elected at the October meeting by a simple majority vote of members present.
Nominations: At the July meeting, the Executive Board shall appoint a nominating committee of at least (3) members. Members of the nominating committee may not run for office. Nominations from the floor shall be heard at this time also. The nominating committee shall present a slate of one or more nominations for each office at the October meeting.
Vacancies:
A. In the event the President is unable to complete his/her term, the Vice President shall become the President for the unexpired portion of the term.
B. For other vacancies in offices other than the president, the Executive Board shall appoint a member to fill the unexpired term with a simple majority vote.
C. Unexcused absences as determined by the Executive Board from two consecutive meetings shall constitute a vacancy of office.
Retirement: Upon retirement from office, each officer shall deliver to his/her successor, all records, papers, and other property belonging to the Association.
Removal From Office: At a special meeting of the Members, duty called in accordance with Article VII of these Bylaws, any Officer may be removed from his/her position with just cause by a majority vote of the Members. A successor may then and there be elected to fill the vacancy. Any Officer whose removal has been proposed by the Members shall be given an opportunity to be heard at the meeting prior to the vote for removal.
ARTICLE X- DUTIES OF OFFICERS:
President: The President shall be the principal officer of the Association and shall:
A. Preside at all meetings of the Association.
B. Be the sole spokesperson for The Ranches Neighborhood Association. The Executive Board may designate another member to serve in this capacity as necessary.
C. Sign with the Treasurer or any other officer authorized by the Executive Board, all checks, contracts, and other legal documents.
D. Appoint committee chairpersons with approval of the Executive Board.
E. Serve or appoint a member as the Association’s primary representative to the Fort Worth League of Neighborhood Associations.
F. Shall be empowered to vote in meetings of the general membership and the Executive Board only when necessary to break a tie vote.
Vice President: The Vice President shall:
A. Serve and assume all responsibilities in the absence of the President.
B. Act as special assistant to the President and represent the President whenever so designated.
C. Perform all such duties as requested by the President or Executive Board.
Secretary: The Secretary shall:
A. Keep minutes of the proceedings of all meetings of the Association.
B. Preserve in file all records of value to the Association.
C. Maintain a current roster of membership indicating the name, address, and telephone number of each member as well as his/her classification of membership.
D. Conduct the correspondence of the Association.
E. Perform such other duties as requested by the President or Executive Board.
Treasurer: The Treasurer shall:
A. Collect membership dues and keep records of paid members.
B. Maintain custody of all financial records of The Ranches Neighborhood Association and deposit all such funds in a bank approved by the Executive Board.
C. Pay all bills and distribute funds by check only upon receipt of a bill. The Treasurer and the President with the approval of the Executive Board must sign all checks.
D. Submit a written financial report at each meeting and give a copy to the Secretary.
E. Perform such other duties as requested by the President or Executive Board.
Directors at Large: The Directors at Large shall:
A. Serve as chairs of standing committees as appointed by the President.
B. Perform such other duties as requested by the President or Executive Board.
ARTICLE XI-PARLIAMENTARY AUTHORITY:
Procedures at all meetings shall be conducted with due regard to parliamentary practice with Robert’s Rules of Order Newly Revised serving as the authority on all points not covered specifically by these Bylaws.
ARTICLE XII-AMENDMENTS:
Amendments to these Bylaws shall be made at any regular or special meeting by a two-thirds (2/3) vote of the members who are present or submit their absentee ballot to a Board Member and in good standing, provided that notice of such meeting contains the proposed amendment(s). Such amendments shall be effective as of the date of enactment.
ARTICLE XIII-DISSOLUTION:
The Ranches Neighborhood Association may be dissolved with the majority vote of the two-thirds (2/3) members; provided that the disbursement of all monies and properties is acted upon prior to dissolution, and all liabilities and obligations of the corporation must be paid, satisfied, and discharged. Once all liabilities and obligations have been met, remainder of monies will be donated to a charity chosen by the association Executive Board with a majority vote of all members present. Donation will be made in the name of the Association.
ADOPTED by a majority vote of the membership at the meeting held on the 18th day of August 2005.
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